Consultation and determination process for 2019 entry

We are now entering the time of year when ALL schools must consider their admission arrangements for 2019 entry.

Key dates are set out below:

• Where changes are proposed for the 2019/20 arrangements, admission authorities are required to consult on their admission arrangements between 01 October 2017 and 31 January 2018. 
• Consultation for 2019/20 entry must last for a minimum of six weeks. Admission arrangements must then be determined by 28 February 2018.

While schools should take their own advice on the exact process to follow and the contents of their consultation document, all schools should follow the steps below where a consultation exercise is to be carried out:

1. Schools to send proposed admission arrangements electronically to Warwickshire County Council (via Amy Taylor in the Admissions Service: amytaylor@warwickshire.gov.uk). Please provide a closing date for the consultation exercise and contact details. The proposed arrangements will then be displayed on the Council’s website. Details should also be included on the school’s website and distributed to other parties as appropriate (see above).
2. After consultation the governing body / academy trust must then formally determine admission arrangements for the 2019/20 school year, taking into account any comments received. That decision should be made at a properly constituted meeting and minuted by the clerk. Arrangements must be determined by 28 February 2018 at the latest.
3. The school should then notify the local authority and all those who were consulted that the process is complete and confirm the determined admission arrangements. Schools must provide the local authority with a copy of the determined arrangements before 15 March 2018. These will then be displayed on the Council’s website and also published in the Council’s Composite Prospectus (which will be available from September 2018).
4. Parents or any other party then have until 15 May 2018 to object to the arrangements via the Schools Adjudicator.

Determination of arrangements when there are no changes

Where there are no changes to admission arrangements they must still be determined by the school’s governing body / academy trust. This must be done by 28 February 2018 with the arrangements then sent to the Local Authority before 15 March 2018.